Does my small business really need payroll software?

Payroll software makes keeping track of your money much easier.

Have you been debating whether or not to invest in small business payroll software? If you just can’t decide whether it’s worth the extra cost, this blog can give you the helping hand you need. Whether you’re already using some type of accounting software or are completely new to automating your finances, payroll software can make keeping track of your money much easier. If you are looking to invest in payroll software, make sure you do your research so you don’t get caught out by fake paystubs.

Get payments out on time

Get payments out on time
Get payments out on time

One of the most important things in any business is making sure your employees are getting paid on time. Sending out payslips a few days late can really cause discontent amongst staff, no matter how much they like their jobs. Payroll software will automatically pay everyone who is owed money on whatever day of the month you choose. You won’t even have to think about holiday pay and tax deductions, because all that will be taken into account as well.

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Give employees control

Give employees control
Give employees control

Payroll software allows employees to access their payslips whenever they want. This reduces the amount of admin you have to do and doesn’t leave staff feeling frustrated. Your employees will also be able to log into their accounts to update their details. This reduces the risk of outdated information causing problems with payments and taxes.

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Save money

Save money
Save money

If money is a concern for your small business, then you’ll be happy to hear that using payroll software is typically cheaper than outsourcing your processes to an agency. For business owners who just have a few employees and don’t have a complex business structure, payroll software will be more than enough to handle all your needs.

Make sure taxes are calculated correctly

Payroll software does a much better job of calculating taxes than you can ever hope to. If you’ve been handling the numbers up until now, you’ll be happy to get some of your free time back. You also won’t have to worry about mistakes, giving you extra peace of mind when tax time rolls around. Missing a 1 or a 0 can have huge consequences if it goes unnoticed, so let payroll software take care of all that to avoid any hefty fines.

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Easy to use

Easy to use
Easy to use

Lots of people are hesitant to make the switch to the software simply because they’re worried about learning how to use a new type of technology. But payroll software is designed to be user-friendly. Providers know that the people using their systems aren’t necessarily accountants, which is why they avoid using overly technical language and favour intuitive designs.

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When is the right time to invest in payroll software?

You should think about getting payroll software as soon as you’re taking steps to hire your first employee. The sooner you start using the tech, the easier it will be to maintain good habits as your business grows. What’s more, even the one or two employees you have, deserve to have their wages processed and delivered in a professional manner. Choose a scalable service that you can easily upgrade as your need for new features grows.

Ifeanyi Joseph Okondu is a Product Manager, technical writer, and creative. Connect with him on LinkedIn

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3 COMMENTS

  1. Payroll is the process of every organisation which requires calculating the pay for all the employees. The salaries are paid on weekly, fortnightly, and monthly basis. Payroll processing also includes calculating PAYE tax on the salary. Usually, you must operate PAYE for the payroll. PAYE stands for Pay as you earn, and it is the HMRC system to collect income and national insurance from the employees.

  2. Every business needs payroll software. Avoiding those tax mistakes will save your company so much stress and money. The reason why my department uses Advanced Micro Solutions specifically is it shows various state and federal tax liabilities at any time through the view command.

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