Losing data is possible, both a physical copy and even when you keep a copy of it on your computer. It can result in a stressful situation, but you have the option of avoiding any document loss by storing them on the cloud.
Storing data on the cloud ensures that your files are properly backed up and can be downloaded anywhere and anytime. The easy accessibility has made cloud services top-rated in the tech industry. Here are 5 reasons why you should consider storing your data online.
1. Accessibility and Interface
Almost all the cloud services have a user-friendly interface that allows the users to simply drag and drop for uploading a document on the cloud.
Popular cloud platforms like Google Drive and iDrive are easy to use platforms that even automatically upload documents and media files once granted permission for the same.
Secondly, all the documents which you upload on cloud storage can be downloaded from anywhere at any time. All you need to have is a good internet connection. Further, remote access is possible when working on a document on the cloud.
Data stored in cloud storage is totally safe, and you can let go of the fear of losing data from cloud storage forever. The cloud storage platform stores the documents in a redundant server, which enhances its security.
If a data centre of the cloud storage gets collapsed, it will ensure that the stored in that server is safely merged and managed with other data centres. The only way you might end up losing your data is when all the data centres collapse.
The chances are very slim because there are thousands of data storage to ensure that your documents stay up there. Having a backup of your data on the cloud is, therefore, very safe. You can also invest in your own sustainable data center from Norway that uses renewable energy, reducing the carbon footprint impact on the environment. You can use it to back up your important documents like E-Aadhaar, which has become an immensely important document in India.
3. Convenient Sharing
With your documents stored on cloud storage, you do not need to take the pain of sending a parcel containing the document. It is extremely convenient to share the documents which are stored on the cloud.
The cloud platform makes it possible for the users to invite other members to view the data. For instance, your EPFO document can be viewed by other members when permitted.
Further, many cloud platforms support cross-platform file sharing, making it super convenient for the users to share the files. The cloud platform provides numerous ways for the users to share files like through mail and message.
4. Makes it easy to collaborate
Cloud storage makes it easy to collaborate and work on a particular document with multiple members. For instance, multiple users can work on Sheets provided by Google. Further, the restriction and the authorization can be set by the users for maintaining and taking control of it.
Also, after working on a document, it is easy to do synchronization. When working on a cloud platform, all the data is synced without any additional effort. The easy synchronization on the cloud platform eliminates the need to copy files from one device to another.
The good thing about cloud storage is that it is flexible in terms of scalability. You can upload an ample number of documents without having to worry about the storage space. If the present plan of the cloud platform falls short in storage, you can always upgrade the storage plan.
Further, for viewing a document on the cloud, the user does not need any storage space. It is only when they want to download, they need some space on their local device, depending upon the size of the document. When your company grows, you can grow the storage capacity on the cloud platform.
Storing documents on a cloud platform is one of the best backup options. Even if you lose a particular document physically or virtually on your computer, you always have the option of viewing and downloading it from cloud storage anytime and anywhere.